14 days from signed contract to live system
Most software takes 90 days to set up. Most AI agents take 6 months to tune. PowerFrame ships in 14 days because we have done this enough times to know exactly what goes wrong and how to prevent it.
Here is what those 14 days look like.
Phase 1 · Discovery (Days 1–3)
Day 1 · Kickoff call (60 minutes). Your assigned Client Operations Manager walks through the onboarding intake. We collect:
- Business hours, service area, emergency vs. routine routing rules
- Your existing phone tree, scripts, and greetings
- Pricing ranges for every service type
- Qualification criteria per vertical
- CRM credentials and read-write test
- Calendar integration (ServiceTitan dispatch, Google Calendar, Outlook, Jobber, etc.)
- Payment processor details for appointment deposits
Day 2–3 · Script and objection ingestion. You provide: recorded calls (if available), written scripts, FAQ documents, competitor comparison sheets, common objections. We ingest, tag, and build your agent's knowledge base.
Phase 2 · Build and configuration (Days 4–10)
Day 4–5 · Voice configuration. Your Receptionist, Qualifier, and Dispatcher are configured. Voice tuning (accent, pace, tone). We clone your existing greeting if you want (opt-in).
Day 6–7 · iMessage + SMS configuration. Responder, Reviver, Champion, and Reputation Agent are configured. Message templates written to match your brand voice. Opt-out language and DNC integration verified.
Day 8 · Integration testing. CRM read-write validated. Calendar sync tested both directions. Payment processing tested end-to-end. Notification routing (email, SMS, dashboard) confirmed.
Day 9 · Compliance review. TCPA consent language verified on your forms. DNC integration tested. State-specific rules loaded for your service area. HIPAA protocols confirmed if you are in dental/medical.
Day 10 · Internal QA. We run 50+ simulated calls and 100+ simulated messages. Your CSM reviews every flagged scenario. Fixes applied.
Phase 3 · Testing (Days 11–13)
Day 11 · Shadow mode. Your number stays on current routing. A shadow number runs in parallel. Your CSM listens to live calls for edge cases.
Day 12 · Staff training (90 minutes). Video call with your team. We cover:
- How to read the PowerFrame dashboard
- How escalations work and how to respond
- How to override or retrain the AI in real time
- How to interpret performance reports
Day 13 · Dry run day. We route real inbound traffic through PowerFrame with your team supervising. Every booking reviewed before confirmation. Final adjustments applied.
Phase 4 · Go-live (Day 14)
Day 14 · Launch. PowerFrame takes primary routing. Your team is on standby for the first 8 hours. Your CSM is on Signal for the entire day. Celebration call at 5 PM.
Post-launch support
- Week 1: Daily check-ins with your CSM. Every flagged conversation reviewed.
- Weeks 2–4: Weekly calls. Performance report every Friday.
- Month 2+: Monthly performance review. 24-hour Signal response for urgent issues.
- Quarterly: Executive review of metrics, agent logic updates, and new feature rollout.
What goes wrong (and how we prevent it)
Honest about the failure modes we have seen:
- Scripts change mid-install. Lock your pricing and scripts on Day 3. Changes post-Day-7 push go-live by 2–3 days.
- CRM credentials wrong. We test on Day 1 to avoid discovering this on Day 8.
- Team not trained. Day 12 training is mandatory. No exceptions. If your team cannot attend, we reschedule the whole timeline.
- Voice tuning rejected. We offer 3 voice options on Day 4. Pick one.
- Integration gaps. If you use something we have not integrated before, add 5 days to the timeline.
What "14 days" actually means
14 business days from Discovery Kickoff. If you sign on Friday, Day 1 is Monday. Weekends do not count. Federal holidays do not count. If you ghost us for 3 days mid-install, those days do not count.
Ready to start?
Take the diagnostic → · See pricing → · Call (888) AI-POWER →